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There are many advantages to outsourcing the service and hiring a professional event coordinator vs ‘doing it yourself’

You may be asking the question, why would I hire someone when it is easy enough to do it myself?
There are many advantages to outsourcing the service and hiring a professional event coordinator vs ‘doing it yourself’.
Yes I agree, there are some extremely organised people out there with an eye for detail, and creative flair, who may manage to pull it off. However, there are a number of things you need to consider when choosing to do it yourself.
We are all aware there is a lot of work and effort that goes into organising a successful event, here are the main benefits of using a professional events coordinator vs doing it yourself.

1. Cost

Most people assume that planning an event themselves will cut costs and save them money; usually this is because they have concluded that an event coordinators time is not free. However, there is more to consider that the initial cost. Event coordinators have often built trusted and lasting relationships with venues and suppliers, so are privy to discounts and special offers that are not always available to the general public. Professional event coordinators also have vast experience when it comes to areas where costs can be cut, therefore actually saving a client money.

2. Experience and connections

As well as having the experience and knowledge of how to organise an event, an event coordinator will have built up a large network of trusted local suppliers. It is unlikely they will struggle to find the right supplier for any type of event. They will complete a risk analysis and will know the areas that bring the highest risk to an event going wrong. They will also know exactly what to do to mitigate these risks to prevent them even happening.

3. Time

In the time leading up to any event there are many tasks that need to be completed, confirmed or checked, to ensure the event is delivered on time and within brief. Planning a do it yourself event can be difficult to manage when you are juggling a full time job and personal commitments at the same time. A professional event coordinator will be dedicated to ensuring the event is delivered on time, and within budget, after all that is their job.

4. Marketing the event

For private events, such as planning a bridal shower or marriage ceremony, there is no need to be concerned about marketing the event. For a larger event, perhaps business events for new product marketing, where the guest list is a lot bigger, then there is every need to ensure this is marketed effectively to ensure that your desired guests actually turn up. A professional event coordinator will have the relevant tools, knowledge and networks to ensure the event is a roaring success.

And last, but not least….

5. Alleviating stress

This is possibly the most important area. A professional event manager will take away all the stress and headaches that come with planning an event, meaning you are to sit back and enjoy the event.

This blog was written by Ruth Lowe, Director of Ruth Elizabeth Events Ltd.

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‘Ruth has organised and managed a number of successful community events & projects in the past year for Victory Housing Trust. Her enthusiasm and passion for her work is unmatched’.

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